Administrative Services / City Clerk
Welcome to Administrative Services and the Office of the City Clerk. We are committed to providing timely service in an open and transparent manner.
City Clerk's Office
The City Clerk is responsible for maintaining the City’s official documents, preparing City Council meeting agenda packets, keeping official minutes of City Council meetings, codifying and publishing City ordinances, and responding to public record requests.
A public record includes any writing containing information relating to the conduct of City business. Should you wish to request a public record, we are happy to assist you; the Public Record Request page contains helpful information and the public record request form.
Language Translation Requests
The City is committed to providing information and access to public records and documents to all citizens. Requests may be made for documents in an alternate language by notifying the City Clerk. Please allow 10 business days from our receipt of the request for translation to be completed.
Please refer to the City's Language Access Plan for more information.
Civil Rights & Title VI
The City's Non-Discrimination Policy assures that no person shall, on the grounds of race, color, national origin or sex, as provided by Title VI of the federal Civil Rights Act, be excluded from participation in, be denied benefits of, or otherwise subjected to discrimination.
For more information about Title VI, please refer to our Title VI brochure, the WSDOT Recipient Policy and the 2020 Annual Report. Also available is the City's Civil Rights & Title VI Complaint Procedures & Claim Form in English, Russian and Spanish.
The City's policy on Reasonable Accommodation-Service Animals in Public Facilities and Programs provides equal access for the public regarding accommodation and the use of service animals in public areas of city facilities and in programs. Please refer to the City's Request for Accommodation should you seek access to services and programs for persons with a qualifying disability.
Claims for Damages
The City Clerk serves as the Claims Agent for the City of Battle Ground.
The law grants cities the right to have notice of a hazard and a reasonable opportunity to correct it before a finding of negligence can be found. Claims must be filed within the appropriate statutes of limitations that is governed by Washington State law.
Should you intend to make a claim for damages against the City, refer to the Claim for Damages document. Please note that City staff cannot provide you with legal advice.