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2. Please note that pursuant to the state’s Public Records Act (RCW 42.56), documents are public records and may be subject to public disclosure. 

4. Applicant Instructions
6. Step 1:

   Submit the Special Event Permit Application a minimum of 60 days prior to the event. 

8. Step 2:

   Staff will review the application and will contact you regarding any questions or documents needed.  

10. Step 3:

    A final Special Event Permit will be issued once all required documents have been reviewed and payment has been made. 

12. Event Information
14. Name of Special Event:*
16. Name of Business/Organization Represented:*
18. Is this a Non-Profit Group?*

    1. Yes
    2. No
19. State Non-Profit Certificate*

    Please attach a copy of your State Non-Profit certificate.

21. Liability Insurance*

    Insurance is required for all events.  

23. What is the date of the event?*
    What is the date of the event?
24. How many days is the event?*

    1. Single day
    2. Multiple days
25. When does the event start and end?*
    When does the event start and end?

    When does the event start and end?

    Please include setup and tear down time. 

27. Event Date*
    Event Date Start Date

    Event Date Start Time

    —

    Event Date End Date

    Event Date End Time

    Please include setup and tear down time. 

29. Event Duration *

    Please upload the event's itinerary including setup and tear down time. 

31. Contact Information
33. Applicant:
35. First Name*

    Main contact information

36. Last Name*
38. Mailing Address:*
39. Apartment Number

    If applicable

41. City:*
42. State:*
43. Zip Code:*
45. Phone:*
46. E-mail:*
48. Is the applicant the main contact on the day(s) of event?*

    1. Yes
    2. No
50. Day-of-Contact First Name:*
51. Day-of-Contact Last Name:*
53. Day Phone Number*
54. Cell Phone:*
55. Day-of-Contact E-mail:*
57. Day-of-Contact Mailing Address:*
58. Apartment Number*

    If applicable

60. City:*
61. State:*
62. Zip Code:*
64. Event Details
66. Event Location

    1. City Park
    2. City Facility
    3. Private Property
    4. Other
67. Other (Please describe)*

    Can be address that the event is taking place, or general location.

69. City Parks*

    1. Kiwanis Park
    2. Florence Robinson Park
    3. Fairgrounds Park
    4. Skate & Bike Park

    Please select the park where you plan to have your event.

71. Have you filled out the Facility Rental Inquiry form?*

    1. Yes
    2. No
73. Facility Rental

    Your request is subject to facility availability.

75. Type of Event

    1. Beer and Wine Garden
    2. Block Party
    3. Concert and/or Performances
    4. Festivals and Outdoor Events
    5. Food Service
    6. Parade
    7. Photography, Videography and Filming
    8. Skateboard and/or Sport Events
    9. Walk, Runs and/or Bike Rides
    10. Other
76. Other*

    Please provide the details of your event.

78. Site Plan of Event*

    All events must submit a site plan of the event layout including location of vendor booths, food booths or carts, stages, fencing, tents, event entrance & exit points, emergency exits, how pedestrian access is separated from vehicular traffic/parking areas, etc.

80. Route Map*

    Events for parades, walks, runs, bike rides, or an event with street closures must provide a route map. A route map should include event route, location of portable toilets, first-aid station, water stations, barricade location for street closures, detour travel route, queueing location, etc.

82. Number of Attendees Expected:*
83. Number of Vendors Expected:*

85. We understand these numbers may be estimated. 

87. Food and Beverages
89. Is food being served? *

    1. Yes
    2. No
90. Type of Food Booth*

    1. Food Truck
    2. Cooking Under a Tent/Canopy
    3. No Cooking/Pre-Packaged Items Only
91. Food Permit*

    A food permit along with a list of what is being served is required. 

93. Tent/Canopy Size:*

    Tents/Canopies must meet fire retardant certification requirements and must have a fire extinguisher at the booth.

95. Are alcoholic beverages being served?

    1. Yes
    2. No
96. What type of alcoholic beverages will be served?*

    1. Beer
    2. Wine
    3. Liquor
98. Commercial General Liability *

    If you are serving beer/wine, Commercial general liability insurance is required. 

    You must have this to make your application complete. 

    
    

100. Liquor Liability Insurance*

     If you are serving liquor, Liquor Liability Insurance is required.

     You must have this to make your application complete. 

102. If you are a Non-profit

     If you are a Non-profit, a Special Occasion License is required. 

     You must have this to make your application complete. 

104. Special Equipment
106. Does the event include any special equipment?*

     1. No
     2. Tents or Canopies
     3. Amplified Music
     4. Stage
     5. Lighting
     6. Bounce House
     7. Other

     Please note: Quantities and dimension should be noted on the site map. 

108. Is the stage elevated?*

     1. Yes
     2. No
109. How high is the stage?*
111. Other: *

     Please explain what special equipment is needed. 

113. City utility services requested for use

     1. Electrical Hook-ups
     2. Water Hook-ups

     Requested City services may not be available at all locations and will be evaluated during the review process. 

115. Describe electrical and/or water needs:
117. Signature

119. This application is a request for a Special Event Permit and/or a Special Use Permit and does not guarantee that the permit request will be approved. Upon review, the applicant will be notified of the status of the event permit, including any special requirements or modifications the City may have, any applicable fee that may be assessed and any insurance requirements as deemed necessary.

121. First Name*
122. Last Name*
123. Date*
     Date
Leave This Blank:


125. 1. Receive an email copy of this form.
126. Email address

     This field is not part of the form submission.

127. Submit Submit and Print

* indicates a required field